The Belhaven Town Council met in regular session on Monday,
March 19, 2001 at 7:30 P.M. in the Council Chambers at
Town Hall. Dr. Charles O. Boyette, Mayor, called the meeting
to order with the following Council members present: Walt
Allen, George R. Ebron, Jr., Mayor Pro-Tem, Cynthia M.
Heath and James B. Hodges. Councilman Albert Baker was
not present. Town Manager Tim M. Johnson and Town Clerk
Marie J. Adams were also present. Mayor Boyette gave the
of Minutes - February 26, 2001 Sewer Capacity/Workshop
and March 5, 2001 Regular Session
Mayor Boyette announced that the minutes of the February
26, 2001 Sewer Capacity/Workshop and March 5, 2001 Regular
Session were open for review and approval. There being
no corrections to the minutes, Councilman Hodges made
the motion to approve both sets of minutes. Councilwoman
Heath seconded the motion which carried unanimously, 4
County Habitat for Humanity
Mayor Boyette stated that Beaufort County Habitat for
Humanity (HfH) had requested to be on the agenda to give
a presentation. Mayor Boyette introduced Mr. Gray Riddick,
President, and Mr. Jay Harding and Ms. Chris Bergin board
members. Mr. Riddick stated that HfH had tried about eighteen
months ago to build a home in Belhaven for a family but
could never get started with many problems arising and
lack of commitments. Mr. Riddick stated that he now had
a firm commitment of $8,000 from St. Thomas Episcopal
Church in Bath. The church requested that the home be
built in this area of the county versus the Washington
area. Mr. Riddick explained that along with this commitment
HfH would commit $8,000. Mr. Riddick stated that the total
amount to buy supplies to build is $40,000 and he is seeking
three additional commitments of $8,000. Mr. Riddick stated
that HfH hoped to raise $8,000 from area churches; $8,000
from civic groups and $8,000 from the town whether it
be waived fees, donation of land, etc. Mr. Riddick explained
that the family receiving the home must meet three criteria:
1) there is a need for adequate housing such as overcrowding,
not safe conditions, etc; 2) Ability to pay $250 per month
and 3) willingness to give 300 hours of free labor. Mr.
Riddick explained that volunteers would be needed for
labor in construction, landscaping, plumbing and electric,
Boyette suggested that HfH contact the three financial
institutions in Belhaven and hold a public forum seeking
volunteers. The Council suggested that a pubic forum be
held in the evening and that the town would be responsible
for advertising the meeting and reserving the Boyette
Civic Center for same. After some discussion, Mr. Riddick
stated that he would notify Town Clerk Adams of a preferred
date for this forum. The Council spoke favorably of the
town participating but made no official monetary or fees
waived commitment at this time. Town Manager Johnson stated
that the $8,000 commitment could be through a budget amendment
or included in the Fiscal Year 2001-2002 budget requests.
Board/Board of Adjustment Reappointments
Mayor Boyette stated that three members on the Belhaven
Planning Board/Board of Adjustment had agreed to be reappointed
for four year terms. Mayor Boyette asked if there were
any other suggestions of appointment. There being none,
Mayor Boyette asked for a motion to reappointed: Mr. Ron
Blythe, Regular Member, Mr. Charles Wilkins, Extraterritorial
Jurisdiction (ETJ) Member, Mr. Wesley Bowman, ETJ Alternate
Member and Mr. Al MacKenzie as and Alternate Regular Member
for four year terms expiring March 2005. Councilman Ebron
made the motion which was seconded by Councilwoman Heath
and carried 4 to 0.
Participation Plan - Preparation of Hazard Mitigation
Mayor Boyette recognized Mr. Tom Altieri with Holland
Consulting Planners, Inc. (HCP) who is writing the Citizen
Participation Plan for Hazard Mitigation. Mr. Altieri
explained that the town received a grant to prepare a
plan therefore, the town was required to prepare a plan.
Mr. Altieri stated that the purpose of the plan was to
reduce risks from natural disasters and would include:
the types of hazards, vulnerability analysis, implementation.
Mr. Altieri stated that he would like to present the draft
plan to the Council in September.
some discussion, Councilman Ebron made the motion to adopt
the following Citizen Participation Plan for the Hazard
Mitigation Plan. Councilwoman Heath seconded the motion
which carried unanimously.
TOWN OF BELHAVEN
CITIZEN PARTICIPATION PLAN
PREPARATION OF HAZARD MITIGATION PLAN
Town of Belhaven has received a North Carolina Hazard
Mitigation Grant to prepare and Implement an All Hazard
Mitigation Plan. Adequate citizen participation in the
development of the Plan is essential to the preparation
of a document responsive to the needs of the citizens
of Belhaven. To ensure such input, the following citizen
participation program will be utilized by the town:
Town of Belhaven Mitigation Advisory Committee (MAC) will
work with the town's planning consultant to ensure that
the final product will be completed in accordance with
Section 409 of the Stafford Act and the planning guidelines
included in the North Carolina Local Hazard Mitigation
Planning Manual. Comprehensive emergency management is
a widely used approach at the local, state and federal
levels to deal with the inevitability of natural hazards
and their potential to cause disasters. The Town of Belhaven=s
Hazard Mitigation Plan will address the four essential
elements of comprehensive emergency management: Preparedness,
Response, Recovery, and Mitigation. Specifically, the
planning consultant and the MAC will be responsible for
ensuring accomplishment of the following:
Complete background studies: identify and analyze those
hazards which affect Belhaven's planning area, complete
an analysis of the probability of those hazards occurring
in the planning area, estimate the vulnerability of the
area to those hazards, and evaluate the capabilities of
the town to effectively mitigate their impacts.
conclusions; about the acceptability of Belhaven's vulnerability
hazards and actions that are being taken to mitigate the
effects of natural hazards which affect the planning area.
Develop goals and objectives for the Hazard Mitigation
policies, programs, actions and strategies to achieve
those goals and objectives.
a means by which to monitor the plan and continually evaluate
its effectiveness and efficiency.
a means by which to revise and update the plan at regular
intervals. Adopt and implement the plan.
The following schedule will be utilized:
1. February, 2001 - Conduct initial meeting with the MAC
and review the Citizen Participation Plan.
March, 2001 -. The Town Council will conduct a public
information meeting and adopt the Citizen Participation
Plan. The meeting will be advertised in a local newspaper.
The town will specifically discuss the hazard mitigation
planning process. The process by which the Town of Belhaven
will solicit the views of a wide cross-section of citizens
in the development of the plan will be explained.
March - May 2001 - Complete background studies.
June, 2001 - Complete draft of appendices which will include
all background information and present to the MAC.
June/July, 2001 - Draft Hazard Mitigation Plan text and
present to the MAC as sections are completed
August, 2001 - Present complete, revised plan to the MAC.
7. September, 2001 .- Review draft Hazard Mitigation Plan
with Town Council.
October, 2001 - Present the proposed plan to the Town
Council for adoption.
meetings of the Town of Belhaven MAC and Town Council
at which the Hazard Mitigation Plan will be discussed
will be advertise in a local newspaper in a local newspaper
in a non-legal ad section. In addition public service
announcements will be posted in the municipal building.
All meetings will be open to the public. The town will
encourage and consider all economic, social, ethnic and
questions concerning this Citizen Participation Plan should
be referred to the town.
Boys and Girls Club Presentation - Councilwoman
Mayor Boyette recognized Mrs. Winifred Brewington. Mrs.
Brewington thanked the Council for time on the agenda
and apologized for Boys and Girls Club President, Mrs.
Jennifer Boyd, who was ill and could not make the presentation.
Mrs. Brewington thanked Councilman Heath for her dedicated
service to the club and presented her with a clock plaque.
The Mayor and Council congratulated Councilwoman Heath.
Bill Paving Priority List
Mayor Boyette stated that the Powell Bill Paving priority
list was submitted for Council approval. Mayor Boyette
stated that the six streets or portions of streets were
suggested for paving because of need. Town Manager Johnson
stated that streets which will have new water lines installed
or replaced would not be on this list. Mayor Boyette stated
that it was proposed to spend $46,031 on paving and the
remaining $13,724 for patching or any special add on areas.
After some discussion, Councilman Hodges made the motion
approving the paving of the streets as listed and directing
the Town Manager to advertise for bids and to execute
any necessary documents. Councilman Allen seconded the
motion which carried unanimously 4 to 0.
Town of Belhaven
Proposed Powell Bill Paving
- Main Street from Pamlico Street to Tooly Street 3,050'
x 24.6' 521.04
105 x 25 parking area on Community House end - Does not
include parking area on Pamlico end
2 - Edward Street from Bay Street to Pantego Street 543'
x 18.6' 77.15
Plus radius 8.0
- Bay Street from Riverview Street to Lamont Street 396'
x 16.3' 44.83
Plus radius 2.72
- Heber Street from Riverview Street to Lamont Street
395' x 19.8' 54.31
Plus radius 2.91
- Croatan Street from Pantego Street to Edward Street
806' x 17.9' 100.19
Plus radius 1.0
- Edward Street from Croatan to Fire Hydrant 297' x 18.0'
Plus radius 1.0
on last year's prices this will use up $46,031.00 of our
$59,756.00 paving budget, leaving$13,724 for patching
or any special add on areas.
Amendment #2 - Library Building Funds
Mayor Boyette stated that the Town would distribute the
grant funds received from the state for the building of
the new library therefore, the funds would need to be
included in the budget by amendment. Town Manager Johnson
stated the library would be contributing some of their
private funds for the construction also. Councilman Hodges
made a motion to increase revenue account 10-399-000 (Fund
Balance Appropriated) from $198,296 to $580,308 and increase
revenue account 10-329-002 (Library Construction - Interest)
from $10,000 to $16,800 and increase revenue account 10-336-000
Contributions and Donations from -0- to $68,910 and increased
expenditure 10-690-084 (Library Construction) from -0-
to $457,722. Councilman Ebron seconded the motion which
Town Manager Johnson reported briefly on the following:
2nd meeting in April (April 16) falls on Town Holiday
for Easter - after some discussion, Councilman Hodges
made the motion to cancel the April 16 Council Meeting
and if needed reschedule at later date in April. Councilman
Ebron seconded the motion which carried unanimously, 4
Mayor Boyette made the following comments in
Sewer Plant Complete;
Town needed to submit letter and resolution to our Senator
requesting roadway improvements on NC 99 and US Hwy 264
and flood control downtown;
Spoke with Mr. Blizzard of Senator Basnight's office who
suggested that the Town contact the Army Corps of Engineers
for the request of alternate bridges, pontoon boats, ferries,
etc. as alternative ways to cross creeks, etc. instead
of rerouting traffic.
Councilman Allen questioned if Hazard Mitigation monies
could be utilized for the Main street flooding problem
- Town Manager Johnson stated that he had researched this
and HMGP funds could not be used for the flooding on Main
Councilman Ebron asked if the sewer to the schools was
ready - Town Manager Johnson stated yes and the lines
would be pressure tested soon.
Mayor Boyette recognized Mrs. Elaine Hudnell, resident
of Pungo Street, who asked if a decision had been made
to reimburse her for public record copies that she felt
she was charged .25 and .50 for each copy and that fee
was too much for public records. Town Manager Johnson
that Mrs. Hudnell would need to show the receipt which
would depict the price charged per copy and if she was
overcharged he would reimburse. Mrs. Hudnell argued that
the receipt was written from the town office and he could
get a copy there. Mr. Johnson stated he was not researching
receipts, that Mrs. Hudnell needed to show a receipt.
Mr. Johnson stated that upon research the county charges
.25 per copy for public documents and stated that was
a fair price and that copies for the general public should
be .25 as it would be less confusing.
Councilman Allen made the motion to charge .25 per copy
for public documents and for copies for the general public.
Councilman Hodges seconded the motion which carried unanimously,
4 to 0.
There being no further business, Councilman Allen made
the motion to adjourn. Councilman Hodges seconded the
motion which carried unanimously, 4 to 0. The meeting
adjourned at 8:40 P.M.