Public Hearing - 2001/2002 Fiscal Year Budget
Mayor Boyette opened the public hearing on the 2001/2002 fiscal year budget. Mayor Boyette explained that the proposed budget was $5,592,524 and contained no increase in rates in utilities or taxes.

Mayor Boyette asked for any comments from the public. There were none. Mayor Boyette declared the public hearing closed at 7:33 P.M.

Approval of Minutes - Regular Session - May 21, 2001
Mayor Boyette stated that the minutes of the May 21, 2001 meeting were open for review and approval. There being no corrections to the minutes, Councilman Ebron made the motion to approve the May 21, 2001 minutes. Councilman Baker seconded the motion which carried unanimously. The motion carried 3 to 0.

Budget Ordinance Adoption 2001/2002 Fiscal Year
Mayor Boyette stated that the budget ordinance was submitted for adoption. Mayor Boyette stated that the budget totaled $5,592,524 and had no increases in utility rates or taxes. Mayor Boyette asked for comments from the Council. The consensus of the Council was that the budget as proposed was good in especially that it had not utility increases or property tax increase. Town Manager Johnson stated that the budget did not include the seconded increase of three which was scheduled this year in water rates, due to the economy and the late schedule on the construction of the new water system.

Mayor Boyette asked for a motion. Councilwoman Heath made the motion approving the budget ordinance as submitted adopting the new fee schedule effective with the July 2001 billing cycle.
Councilman Ebron seconded the motion which carried unanimously. The motion carried 3 to 0.

Budget Ordinance

BE IT ORDAINED by the Town Council of the Town of Belhaven that the following tax rate, revenues and expenditures are adopted for Fiscal year 2001-2002.

Section 1. Tax Levy
$. 54 per $100.00 of valuation

Section 2. General Fund
A. Revenues Anticipated $ 2,067,198
B. Expenditures Authorized
(1) Governing Body $ 17,975
(2) Administration $ 196,782
(3) Finance $ 330,208
(4) Legal $ 13,800
(5) Economic & Physical Development $ 27,157
(6) Public Buildings $ 154,818
(7) Garage $ 34,767
(8) Police $ 504,887
(9) Fire and Rescue $ 81,248
(10) Inspections $ 68,518
(11) Public Works $ 49,361
(12) Streets $ 207,374
(13) Powell Bill $ 90,000
(14) Sanitation $ 173,450
(15) Recreation $ 84,353
(16) Special Appropriations $ 32,500

Section 3. Water and Sewer Fund
A. Revenues Anticipated $ 1,085,550
B. Expenditures Authorized $ 1,085,550

Section 4. Electric Fund
A. Revenues Anticipated $ 2,428,176
B. Expenditures Authorized $ 2,428,176

Section 5. Cemetery Fund
A. Revenues Anticipated $ 11,600
B. Expenditures Authorized $ 11,600

TOTAL FISCAL YEAR 2001-2002 BUDGET $ 5,592,524



Town of Belhaven
Service Fees
Effective July 1, 2001

Service Fees Cost

Any Utilities - Elec, Water, Etc.
Reconnect Fee $25.00
After Hours Reconnect Fee $75.00

NSF (Non Sufficient Funds) Check $25.00

Dog Pound Fees - Fine (1st offense) $25.00
Pickup $20.00
Plus $5.00 per day for food $ 5.00

Dog Pound Fees - Fine (2nd offense) $50.00
Pickup $20.00
Plus $5.00 per day for food $ 5.00

Water and Sewer Tap $300.00 each

3 Phase Residential Electric $ 35.00 per month service fee

*Residential Non-Town Impact Fee $1 ,150.00
Up to 6,000 gpm

*Commercial Non-Town Impact Fee $1,150.00
Up to 6,000 gpm

*Based on $5.75 per gallon per day impact. Flows that exceed 6,000 gpm will be determined by the same method with the Town of Belhaven determining max flow projections based on prior water usage or estimates.

*Commercial flows may be subject to special requirements such as pre-treatment or grease traps
C:\budget\Service Fees



Budget Amendment #3 2000/2001 Budget
Mayor Boyette stated that the following budget amendment was needed in order to reconcile town accounts for 1999/2000 fiscal year end, as per instruction by the auditor. Mayor Boyette stated the necessary motion by increasing revenue account 31-397-010 (transfer from general fund) from -0- to $130.52 and increasing expenditure account 10-420-091 (transfer to electric fund) from -0- to $130.52; and increasing revenue account 31-397-030 (transfer from water and sewer fund) from -0- to $542.81 and increasing expenditure account 30-810-091 (transfer to electric fund) from -0- to $542.81. Councilman Ebron made the motion approving the motion as stated. Councilwoman Heath seconded the motion which carried unanimously. The motion carried 3 to 0.

Hazard Mitigation Planning Grant: Project Ordinance
Mayor Boyette stated that the Town had received a planning grant in which Holland Consulting Planners, Inc. was administering and working with the planning board to define. Mayor Boyette stated that the adoption of a project ordinance was necessary for the bookkeeping. Councilman Ebron made the motion adopting the following project ordinance. Councilman Baker seconded the motion which carried unanimously. The motion carried 3 to 0.

Town of Belhaven
Hazard Mitigation Planning Project

Project Ordinance

Be it ordained by the Belhaven Town Council that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following project ordinance is hereby adopted:

Section 1. The project authorized is the Hazard Mitigation Planning Project described in the work state contained in the funding agreement between the Town of Belhaven and the North Carolina Department of Crime Control and Public Safety.

Section 2. The Town of Belhaven Finance Officer is hereby directed to proceed with the project within the terms of the program document(s), the rules and regulations of the North Carolina Department of Crime Control and Public Safety, and the budget contained herein.

Section 3. The following revenues and resources are anticipated to be available to complete
the project activities:

Hazard Mitigation Planning Project $68,667

Total Project Resources $68,667

Section 4. The following amounts are appropriated for the project activities:Hazard Mitigation Planning Project $68,667

Project Budget $68,667

Section 5. The Program Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed accounting records to provide the accounting to the North Carolina Department of Crime Control and Public Safety required by funding agreement(s) and federal and state regulations.

Section 6. Funds may be advanced from the town=s project allocation of General funds for the purpose of making payments as due. Reimbursement requests should be made to the North Carolina Department of Crime Control and Public Safety in an orderly and timely manner.

Section 7. The Program Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total project revenues received or claimed.

Section 8. The Program Finance Officer is directed to include a detailed analysis of past and future costs and revenues on this project in every budget submission made to this Board.

Section 9. Copies of this project ordinance shall be made available to the Program Finance Officer for direction in carrying out this project.

Adopted this the 4th day of June, 2001.

Multi-Purpose Building - Chamber Request for July 4th
Mayor Boyette stated that the Chamber was renting the Multi-Purpose Building for July 3 to hold the Miss Independence Contest and was requesting to use the building on the morning of July 4th free of charge to hold the Little Miss Pageant. Mayor Boyette stated that this same request was granted last year. Councilman Baker made the motion to grant the request for free utilization of the Multi-Purpose Building by the Chamber of Commerce on Wednesday, July 4th to hold the Little Miss Pageant. Councilwoman Heath seconded the motion which carried unanimously, 3 to 0.

Town Council East End Appointment
Mayor Boyette stated that the Town Council had three citizens from the East End of Town submit a letter of interest to serve the remaining east end council seat. Mayor Boyette stated that those showing an interest were: Mrs. Elaine Hudnell, Ms. Del Stutzman and Mrs. Linda Wilkerson. Councilman Ebron stated that he had made his decision after reviewing the letters of interest by the three individuals. Councilman Baker and Councilwoman Heath both stated the same they were looking for the best individual for the community as a whole and a team player.

Councilman Baker stated that this east end seat would be open to file for election in July. Mayor Boyette asked for a motion for a nominee. Councilman Ebron made the motion to appoint Mrs. Linda Wilkerson to the Council serving the unexpired term of the east end seat. Councilman Baker seconded the motion. The motion carried unanimously, 3 to 0. Mayor Boyette announced that Mrs. Wilkerson would be sworn in at the July 2 council meeting.

Town Manager's Report
Mayor Boyette recognized Mr. Tim Johnson who reported briefly on the following: Cancel the June 18, 2001 Council meeting - Town Manager Johnson explained that he and Mayor Boyette could not make the June 18 meeting and because of this and no real urgent business asked that the meeting be canceled - Councilman Baker made the motion to cancel the June 18 meeting and to reschedule another meeting - if necessary before July 2, Councilman Ebron seconded the motion which carried unanimously, 3 to 0; Beautifying and general maintenance of town properties to make sure aesthetically appealing for the 4th of July holiday by painting fire hydrants, windows and shudders on front of town hall, etc. - Mayor Boyette suggested that the shingles be replaced on the copula of town hall - Town Manager Johnson stated that a contractor would have to be hired to replace shingles due to the height of the work; Belhaven Fish & Oyster and Tarkington Properties have been demolished and ready for top soil and seed - Mayor Boyette suggested a meeting to get ideas on the use of the Belhaven Fish & Oyster property and invite the Chamber, BC Economic Development, NEBCED and the citizens - consensus of the Council was to hold workshop.

Other Business
Mayor Boyette recognized the following: Mr. Roy O=Neal, citizen, who questioned if the town was planning to make a profit on the sale of the Belhaven Fish & Oyster property or if breaking even was an option - Mayor and Council expressed the desire to see the property developed in a manner which would be beneficial to the other businesses downtown and to provide jobs for the community and necessarily would not have to have a monetary profit; Councilman Ebron questioned the status of finding a police chief - Town Manager Johnson stated that numerous applications had been received from within 150 miles to other states.

Mayor's Report
Mayor Boyette informed the Council and public on the town=s resolution to the Department of Transportation for requested improvements and he received a letter from Neal Lassiter, Division Engineer stating the following:
Town=s Request
1. Four lane 264 from Douglas Cross Roads to Belhaven
Response from DOT: Draft Transportation Improvement Plan (TIP) identifies this project with
design work to begin 2005- estimated cost $42,675,000;
2. Downtown Flood Control - Main Street and Allen Street (replace bridge over Water Street with flood control piping)
Response from DOT: $26,000 funded by DOT in 1998 (funds still available) - DOT not responsible for engineering and funding; Mayor Boyette suggested meeting with DOT, CAMA, Wildlife Commission, Town, Chamber, Economic Development and NEBCED to ensure all parties are working toward the same goal as not to hinder any plans in controlling the flooding - Mayor Boyette stated that Mr. Mike Ahearn - has built flood gates with pumps and could be utilized to share his knowledge - suggested removing bridge on Water Street and replacing with flood gates cost an estimated $800,000. Town Manager Johnson stated that CAMA may be the holding up factor as they deem the north end of Wynn=s gut from the bridge as traversable and therefore do not want to block navigation.
3. Resurfacing 264 Business and North East 264 By-pass
Response from DOT: reviewing resurfacing at this time but can not speculate the resurfacing of these area at this time.
4. Establish a bike and walk path on 264 By-pass
DOT Response: encourage the Town to reapply for TEA-21 funds and enhancement projects
5. Study flood prone sites on 264 By-pass to determine feasible to correct or improve
DOT Response: will have DOT staff to identify these areas of concern
6. Widen and upgrade 264-99 Intersection
DOT Response: will have DOT staff to review and ascertain estimates for this construction
7. Curb and Gutter on 264 Business
DOT Response: have previously estimated this job at approximately $145,000

Mayor Boyette recognized Mr. Roy O'Neal. Mr. O'Neal suggested that until the flooding on Main Street could be rectified, he suggested using manual flaps.

July 3rd Street Dance - Closing Street
Mrs. Amy Bonney, Executive Director of the Belhaven Community Chamber of Commerce requested that Main Street (Highway 264 Business) be closed from approximately 9 P.M. until 12 midnight to hold the annual street dance. Councilman Baker made the motion to close Main Street from Haslin to Allen Street on Tuesday, July 3rd to hold the annual street dance. Councilman Ebron seconded the motion which carried unanimously, 3 to 0.

Adjournment
There being no further business, Councilman Baker made the motion to adjourn. Councilwoman Heath seconded the motion which carried unanimously, 3 to 0.