The Town Council of the Town of Belhaven met in regular
session in the Council Chambers at Town Hall on Monday,
June 3, 2002. Dr. Charles O. Boyette, Mayor, called the
meeting to order with the following Council members present:
Albert Baker, George R. Ebron, Jr., Mayor Pro-Tem, Cynthia
M. Heath, James B. Hodges and Linda E. Wilkerson. Town Manager
Tim M. Johnson and Town Clerk Marie J. Adams were also present.
Attorney Keith B. Mason arrived later in the meeting. Mayor
Boyette gave the invocation.
Approval of Minutes -
Budget Workshop and Regular Session May 20, 2002
Mayor Boyette announced that the minutes of the Budget
Workshop and Regular Session of May 20, 2002 were open
for review and adoption. There being no corrections to
the minutes, Councilman Hodges made the motion to approve
the minutes as submitted. Councilwoman Wilkerson seconded
the motion which carried unanimously.
Amend Agenda -
Consensus of Council
Elevation Report - Mr. Alan Crawford, Program
Administration (Holland Consulting Planners)
Mayor Boyette stated that the agenda needed to be amended
to include an update by Mr. Alan Crawford, Program Administrator
of the Elevation Program being administered by the consulting
firm Holland Consulting Planners. The consensus of the
Council was to amend the agenda and hear the update.
Mr. Crawford stated that
to date there would be 255 homes elevated; 165 were complete;
24 were under construction with the remaining 44 already
bid. Mr. Crawford stated that the completion date for
this project would be January 2003. Mr. Crawford informed
the Council he had attended a Flood Plain Management Program
and that Belhaven was the only project in the United States
this large. He also stated that FEMA had now realized
that it was better to elevate homes in a community instead
of buying out home and relocating families as this tears
a community apart.
On the Crisis Housing Assistance (CHA) Program there were
twenty complete and 10 underway with an expected completion
of March 2003. The Community Development Block Grant -
Concentrated Needs (CDBG-CN) was progressing administratively
with home owners being interviewed and deciding upon replacement
housing or rehabilitation. Town Manager Johnson questioned
when the Project Advisory Committee would have their first
meeting. Mr. Crawford stated that the meeting should be
sometime in mid July. The Mayor and Council thanked Mr.
Crawford for the update on the elevation programs.
Request and Update - Mr. John Britt, Museum Board Member
Mayor Boyette stated as per Council request, Mr. John
Britt, Museum Board Member was present to update the Council
on the status of the museum and make a budget request.
Mr. Britt stated that the museum was requesting from the
Town $3,000 and the recommended appropriation was $2,500.
Mr. Britt stated that the museum belonged to the Historic
Albemarle Tour (HAT) which promoted the museum in over
twenty-seven sites with 20,000 - 25,000 brochures circulated
per year. Mr. Britt stressed that being a part of the
HAT was very important to the publicity of the museum
and the town with an estimated 90% of the visitors coming
from out of the county and 70% of those out of state.
Mr. Britt stated that the dues for the HAT were $500 and
historically had been paid by the County for Bath and
Mr. Britt stated that last year the museum had requested
$1,750 from the County budget which was a $500 increase
from the year before. The appropriation was received and
allotted for payroll. Mr. Britt stated he is also a member
of the HAT and had asked the treasurer if the dues had
been paid and he stated a check was received. At that
time, Mr. Britt did not know the check was for Bath not
Belhaven since the county increased the museum budget
they did not pay the HAT dues. Mr. Britt stated that the
Museum operates on a $8,100 budget per year without continuing
to catalog the items in the museum. He stated that the
museum was in dire straits and that after contacting a
benefactor the HAT dues were paid and the museum was back
in the black, for the time being. Mr. Britt stated that
the cataloging was started about three years ago with
a two year grant and costs about $5,000 a year with the
cataloging about 80% complete.
The Council discussed the importance of the museum being
a member of the HAT and the need to complete the cataloging.
There was much discussion concerning the need of volunteers
to work in museum to keep the budget down. Town Manager
Johnson stated that Ms. Peg McKnight, former Museum Board
President, was an invaluable asset to the museum and her
inability to physically support the museum has shown.
The Council also discussed the importance of seeking grants
to complete the cataloging and Town Manager Johnson offered
to review grant applications. The Mayor and Council reiterated
the need to use volunteers at the museum and suggested
ways to seek new interest.
Chamber of Commerce
- 4th Requests - Mrs. Amy Bonney, Executive Director
Mayor Boyette recognized Mrs. Amy Bonney, Executive Director
of the Belhaven Community Chamber of Commerce. Mrs. Bonney
requested that Main Street be closed from Haslin to Allen
Streets, 9 PM - 12 Midnight for the Street Dance. There
was some discussion concerning the street dance historically
being held from 9 PM - 11 PM and how family oriented the
event was within those hours. Mrs. Bonney stated that
9 - 11 PM would be fine for the street dance the band
had stated they would play from 9 PM to Midnight. After
some discussion, Councilman Ebron made the motion to close
Main Street from Haslin to Allen Street, from 8:50 P.M.
until 11:10 PM in order to hold the street dance. Councilwoman
Heath seconded the motion. Councilman Baker questioned
if the reduction in hours of the street dance would hinder
the contract the chamber had with the band. Mrs. Bonney
stated that the band was to perform for 3 hours at the
street dance and perform a concert on the 4th and that
the reduction in hours for the dance would not hinder
the contract, the dance would not be as long. The motion
Mrs. Bonney also requested use of town property behind
the post office for a petting zoo and kiddie rides, including
a balloon slide and jump. Mrs. Bonney also requested that
the Town include the Chamber on their liability insurance.
The Council discussed at length the insurance request
by the Chamber.
Town Manager Johnson
advised the Mayor and Council that according to the Town's
insurance carrier, the chamber cannot be included on our
policy because the chamber was a stand alone agency and
could not be included on our policy. The insurance carrier
did suggest that the Town be named as a co-insured on
the chamber's policy.
After some discussion, Councilman Ebron made the motion
to allow the use of the property behind
the post office for the petting zoo and kiddie rides.
Councilwoman Wilkerson seconded the motion which carried
Councilman Hodges made the motion to amend the previous
motion to include the wording "allowed to use the
property behind the post office pending satisfactory insurance
with the town named as a co-insured".
Councilman Ebron and Councilwoman Heath had no objections
to the amendment. Councilwoman Heath seconded the motion
which carried unanimously. Mrs. Bonney then presented
to the Mayor on behalf of the Town a plaque of appreciation
and recognition for the town's support with a complimentary
Chamber Membership for 2002-2003.
Budget Amendment #5 2001-2002
Mayor Boyette stated that the Council needed to make a
budget amendment for the new sign at the Community Cemetery.
Councilman Hodges made the motion to increase revenue
account 32-641-000 (Cemetery Revenues) from $1,000 to
$2,100 and increase expenditure account 32-640-073 (Capital
Outlay-Other Improvements) from $0 to $1,100.00. Councilwoman
Wilkerson seconded the motion which carried unanimously.
2001/2002 Audit Contract
Mayor Boyette announced that the audit contract to Pittard,
Perry & Crone, Inc. had been submitted for this year=s
audit. Mayor Boyette stated that the price of the audit
was down from last year's $12,000 to $10,000 for this
audit. After some discussion, Councilman Hodges made the
motion to award the contract to Pittard, Perry & Crone,
Inc. for an amount not to exceed $10,000 and authorized
the Mayor and Finance Director to sign the document. Councilwoman
Heath seconded the motion which carried unanimously.
Powell Bill Street Paving
Mayor Boyette announced that the bid opening for the street
paving had been held on May 29, 2002 at 2:00 P.M. in the
Municipal Building. The following bids were received:
Boyette stated that based on price per ton Barrus Construction
was the lowest responsible bidder and asked for a motion
to award the contract. Councilman Hodges made the motion
to award Barrus Construction the 2001-2002 Powell Bill
Paving Contract at a price of $55.50 per ton for overlaying
and a price of $242.00 per tone for patching with an estimated
cost of $46,340.60 for the entire project. Councilwoman
Heath seconded the motion which carried unanimously.
Town Manager Johnson reported briefly on the following
items: Surplus Property Auction Saturday had a good turn
out with $3,700.00 collected, all major items sold except
the barge - announced that he would like to sell the barge
instead of disposing of it; Water Plant underway and ahead
of schedule at this time.
and Mayor's Comments
Councilman Ebron stated that there was a lot of household
items on the shoulder of Pamlico Street and commented
that it was very unsightly over the weekend, Town Manager
Johnson stated the items would be removed.
of Transportation - Informational Bridge Meeting
Mayor Boyette announced that the public meeting concerning
the new bridge over Pungo Creek was held on Thursday,
May 30 from 4:30 - 6:30 P.M. and was well attended and
thanked all Council members for attending; he stated that
DOT is seriously trying to keep NC Hwy 99 open during
the construction of the new bridge over Pungo Creek.
There being no further business, Councilman Hodges made
the motion to adjourn. Councilwoman Heath seconded the
motion which carried unanimously. The meeting adjourned
at 8:40 P.M.