Call
to Order/Invocation
The Town Council of the Town of Belhaven met on Monday,
September 16, 2002 at 7:30 P.M. in the Council Chambers
at Town Hall. Dr. Charles O. Boyette, Mayor called the meeting
order with the following Council members present: Albert
Baker, George R. Ebron, Jr., Mayor Pro-Tem; Cynthia M. Heath,
James B. Hodges and Linda E. Wilkerson. Town Manager Tim
M. Johnson, Town Attorney Keith B. Mason and Town Clerk
Marie J. Adams were also present. Mayor Boyette gave the
invocation.
Approval of
Minutes - August 19, 2002 Regular and Closed Session,
Utilities Planning Workshop -
August 26, 2002
Mayor Boyette announced that the minutes of the August
19, 2002 Regular and Closed Session and the August 26,
2002 Utilities Planning Workshop were open for review
and adoption. There being no corrections to the minutes
Councilman Ebron made the motion to adopt the August 19,
2002 Regular and Closed Session and the August 26, 2002
Utilities Planning Workshop as submitted. Councilman Hodges
seconded the motion which carried unanimously.
Belhaven Community
Chamber of Commerce - Request for Support and Report -
Mr. David Crosby, President
Mayor Boyette recognized Mr. David Crosby, Belhaven Community
Chamber of Commerce President. Mr. Crosby stated that
the Chamber hoped to have a new executive director hired
soon, to be trained under Director Amy Bonney whose last
day is October 18.
Mr. Crosby presented a
resolution adopted by the Chamber to the Town Council
for the chamber to acquire the designation of 501(C)3
for a Celebration Committee. Mr. Crosby reported that
should these designation be made, the "Celebration
Committee" could apply for grants, receive larger
tax free donations.
There was much discussion concerning the possibility of
the town being required to fund another organization as
it already makes an appropriation to the Chamber. Mr.
Crosby stated that start up funds for the "Celebration
Committee" would come from the chamber. Mr. Crosby
thanked the town for all of the "in-kind" contributions
made to the chamber by setting up for special events and
emphasized that these contributions were appreciated.
Following additional discussion, Councilman Hodges asked
that a resolution be drawn up and brought back to the
Council at the October 7, 2002 meeting showing support
of the Chamber and its endeavor to obtain of 501(C)3 designation.
Councilman Ebron seconded the motion which carried unanimously.
Hazard Mitigation
Grant Program - Mitigation Advisory Committee Appointments
Mayor Boyette stated that the guidelines for the Mitigation
Grant (elevation of homes) had required that an advisory
committee be formed. Mayor Boyette explained that the
committee meets on a "as needed basis" and the
committee members terms have expired.
Mayor Boyette stated that the committee members were as
follows: Mr. Tom Allen, Mrs. Sophia McCloud, Mr. R. D.
Ray, Mrs. Lillie Rebecca White and Mr. John Jones. Town
Manager Johnson stated that Mr. Jones had moved but still
owned a house that was in the elevation program, so his
reappointment would
be within the guidelines.
After some discussion, Councilman Hodges made the motion
to re-appoint the Mitigation Advisory Committee for a
term to expire in February 2004. Councilwoman Wilkerson
seconded the motion which carried unanimously.
Planning Board/Board of
Adjustment Appointment
Mayor Boyette stated that Mr. John Jones had resigned
from the Planning Board/Board of Adjustment (PBBOA) after
many years of dedication service. Mayor Boyette stated
that Mr. Jones had moved from Belhaven on a temporary
basis which became permanent, therefore rendered his resignation
to the PBBOA. There was much discussion concerning a replacement
member who had to be in the Town limits and a regular
member (not an alternate) of Belhaven and very dedicated
as this board was very active and met at least once monthly.
There was some discussion concerning the appointment of
an alternate member for the position then a new appointment
to serve as an alternate. Councilman Ebron stated that
he had spoken with Mr. Wendell McCloud, a resident, who
may be willing to serve in this position. After some discussion
the Council agreed to postpone this appointment until
the October 7 meeting to make sure of Mr. McCloud wishes.
Town Manager Johnson suggested that should anyone else
like to serve in this capacity to make the Council aware.
The Mayor and Council had much
discussion concerning appropriate recognition to Mr. Jones
for his service on the PBBOA. The consensus of the Council
was to have Town Manager Johnson draw up a resolution
and present it to Mr. Jones along with a plaque at the
October 7 meeting.
Beaufort County Health
Department - Request for the Town of Belhaven to Spray
for Mosquitoes in the County
Mayor Boyette stated that Ms. Roxanne Frederick, Director,
Beaufort County Health Department had proposed an agreement
for the Town of Belhaven to spray for mosquitoes outside
of the town limits. The Council discussed at length the
cost involved, the wear and tear on town equipment (truck),
man hours involved, etc.
Town Manager Johnson stated that the proposed reimbursement
rates were for actual man hours and a rate of $1.33 per
hour for the truck and .37 per hour for the ULV fuel which
would not cover expenses such as administrative fees,
portion of the employee's benefit plan, etc. Town Manager
Johnson spoke of the broadened liability. After some Council
discussion, Councilman Baker made the motion to decline
the proposed agreement to spray for mosquitoes outside
the town limits due to liability issues and lack of equipment.
Northside High School Request
- Free Use of the Multi-Purpose Building for Parents Teachers
Organization ( PTO) Meetings
Mayor Boyette recognized Mrs. Libby Hodges, Assistant
Principal of Northside High School in the Free Union Community
of Pinetown. Mrs. Hodges stated that the PTO hoped to
increase parent involvement by having PTO meeting in various
communities. Mrs. Hodges stated that the dates for the
proposed meetings in Belhaven would be on Monday, October
7, 2002 and Monday, February
3, 2003. Mrs. Hodges stated that they hoped to have 200
people attending these meetings.
The Council discussed the possibility of the use of the
Civic Center due to it being used free of charge for community
programs, but the seating capacity is 100. After some
additional discussion, Councilman Baker made the motion
to allow free use of the Multi-Purpose Building on October
7, 2002 and February 3, 2003 for PTO meeting from approximately
7-9 P.M. Councilwoman Heath seconded the motion which
carried unanimously.
Grant Award Notification - $75,000 Community
Development Block Grant for Capacity Building (Community
Developers of Beaufort Hyde)
Mayor Boyette stated that the town had received notification
from the Department of Commerce, concerning the award
of a $75,000 Capacity Building Grant for Community Developers
of Beaufort Hyde. Mayor Boyette stated that funds would
"pass through" the town's accounts for purposes
of accounting.
Project Ordinance - Hazard Mitigation Grant Program
(HMGP) Supplemental Grant #1134-0123
Mayor Boyette stated that the Council need to adopt a
project ordinance for accounting purposes for two additional
house elevations. Councilman Hodges made the motion to
adopt the following project ordinance. Councilman Baker
seconded the motion which carried unanimously.
TOWN OF BELHAVEN
HAZARD MITIGATION GRANT PROGRAM SUPPLEMENTAL PROJECT
PROJECT ORDINANCE
Be it ordained by the Belhaven Town Council that pursuant
to Section 13.2 of Chapter 159 of the General Statutes
of North Carolina, the following project ordinance is
hereby adopted:
Section 1: The project authorized is
the HMGP Supplemental Grant Project described in the work
statement contained in the funding agreement #1134-0123
between the Town of Belhaven and the North Carolina Department
of Crime Control and Public Safety, Division of Emergency
Management.
Section 2: The Town of Belhaven Finance
Officer is hereby directed to proceed with the project
within the terms of the program document(s), the rules
and regulations of the North Carolina Division of Emergency
Management, and the budget contained herein.
Section 3: The following revenues and
resources are anticipated to be available to complete
the project activities:
HMGP Elevation Funds $64,
187
HMGP-Administration Funds $321
Total Project Resources $64,508
Section 4: The following amounts are
appropriated for the project activities:
HMGP Elevation Contracts $64,187
HMGP General Administration $ 321
Total Project Expenditures $64,508
Section 5: The Program Finance Officer
is hereby directed to maintain with the Project Fund sufficient
specific detailed accounting records to provide the accounting
to the North Carolina Division of Emergency Management
required by the funding agreement(s) and federal and state
regulations.
Section 6: Funds may be advanced from
the town=s project allocation of General Funds for the
purpose of making payments as due. Reimbursement requests
should be
made to the North Carolina Division of Emergency management
in an orderly and timely manner.
Section 7: The Program Finance Officer
is directed to report quarterly on the financial status
of each project element in Section 4 and on the total
project revenues received or claimed.
Section 8: The Program Finance Officer
is directed to include a detailed analysis of past
and future costs and revenues on this project in every
budget submission made to this board.
Section 9: Copies of this project ordinance
shall be made available to the Program Finance
Officer for Direction in carrying out this project.
Adopted this the 16th day of September, 2002.
Councilman Hodges made the motion to pay expenses for
Mr. Lucas not to exceed $400 for his travel to Belhaven.
Councilwoman Wilkerson seconded the motion which carried
unanimously.
Town
Manager's Report
Town Manager Johnson reported briefly on the following:
Beaufort County Schools - Mrs. Alice Mills Sadler is applying
for county wide grant to assist those families with "at-risk"
children, those that score a 1 or 2 on the end of grade
test - if funded - would like to utilize the Multi-Purpose
Building - two classrooms and gymtorium - after much discussion
Council directed Town Manager to draft a basic letter
of support for the Mayor's signature supporting this application;
reported that the Water Plant Project was on schedule.
Mayor's
Comments
Mayor Boyette stated that he had heard from several citizens
that the Remembering 9 - 1- 1 Program sponsored by the
Town and the Ministerial Alliance was a great tribute,
he thanked Mayor Pro-Tem Ebron for participating in his
absence, due to prior engagements; Town Manager Johnson
thanked coordinators Town Clerk Adams and Minister Pat
Cox for organizing the event.
Mayor
Boyette asked for an update on the Waterfront Study meeting
held at the Helmsman, September 12 sponsored by Beaufort
County Economic Development; Town Manager Johnson stated
that the meeting was well attended and suggested that
any future meetings be held at night so that the general
public would be able to attend and stressed the fact that
the Planning Board needed to be included in any meeting
so they would be apprized of future developments, etc.
Public
Comments
Mayor Boyette recognized the following: Mr. Walt Allen,
PBBOA member who stressed the importance of a dedicated
individual to serve on the PBBOA.
Mr.
Charles Latham spoke of the dangerous condition of the
pilings at the NC Wildlife Commission Boat Ramp. Council
agreed with problems and will contact the proper agency.
Adjournment
There being no further business, Councilman Hodges made
the motion to adjourn. Councilwoman Wilkerson seconded
the motion which carried unanimously. The meeting adjourned
at 9:05 P.M.
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