The Town Council of the Town of Belhaven met in regular
session on Monday, October 7, 2002 at 7:30 P.M. in the Council
Chambers at Town Hall. Dr. Charles O. Boyette, Mayor, called
the meeting to order with the following Council members
present: Albert Baker, Cynthia M. Heath, James B. Hodges
and Linda E. Wilkerson. Councilman/Mayor Pro-Tem George
R. Ebron was not present. Town Manager Tim M. Johnson and
Town Clerk Marie J. Adams were also present. Mayor Boyette
gave the invocation.
Approval of Minutes - September 16, 2002
Mayor Boyette announced that the minutes of the September
16, 2002 meeting were open for review and adoption. There
being no corrections to the minutes, Councilman Hodges
made the motion to adopt the September 16, 2002 minutes
as written. Councilwoman Heath seconded the motion which
carried unanimously, 4 to 0.
Belhaven Community Chamber of Commerce
- Celebration Committee Resolution
Mayor Boyette stated that Mr. David Crosby, Chamber President
had attended the last Council meeting and requested support
from the Council on the formation of a Celebration Committee
(non profit) 501(C)3. Mayor Boyette read the following
resolution of support.
Resolution Supporting the
Belhaven Community Chamber of Commerce=s
Establishment of a 501(C)3 Celebration Committee
Whereas, the Belhaven Community Chamber of Commerce has
concluded that there is a need for the establishment of
a 501(C)3, Celebrations Committee to replace the system
currently in place; and
Whereas, the Chamber of
Commerce Board of Directors have voted to implement such
a strategy and have requested support for and participation
in the concept from the Belhaven Town Council; and record
in support of the formation of a 501(C)3 Celebration Committee.
Adopted this the 7th day of October, 2002.
Whereas, the Chamber of Commerce has stated
that existing funding is in place for the first year of
the proposed committee and that only in-kind services
will be required of the Town of Belhaven this fiscal year;
Whereas, the Town of Belhaven would have
representation on the proposed committee in the form of
two appointees of the Town Council; and
Whereas, the Town Council
feels the Town's support of the proposed committee is
instrumental in the overall success of both the 4th of
July and Christmas festivities thus benefiting the citizens
and businesses of the area.
Now, Therefore Be It Resolved, by the Belhaven Town Council
that the Town does hereby go on record in support of the
formation of a 501(C)3 Celebration Committee.
Adopted this the 7th day of October, 2002.
Councilman Baker made the motion adopting the resolution
as read. Councilman Hodges seconded the motion which carried
unanimously, 4 to 0.
Presentation of Appreciation Plaque -
Mr. John W. Jones
Mayor Boyette informed the Council and public that Mr.
John Jones had served the Town of Belhaven on the Planning
Board/Board of Adjustment faithfully for seventeen years,
many of which he was chairman. Mayor Boyette asked Mr.
Jones to step forward and he read the following plaque
John W. Jones
Seventeen Years of Dedicated Service
As A Member/Chairman
Belhaven Planning Board/Board of Adjustment
Unanimously Awarded the 7th day of October 2002
Mayor and Town Council
Town of Belhaven
Upon motion by Councilman Hodges and seconded by Councilman
Baker the Plaque presentation was unanimously adopted, 4
Debt Setoff Program - Resolution
Mayor Boyette stated that the Council was to consider
the adoption of a resolution to enable the town to collect
unpaid bills through state tax refunds. Mayor Boyette
read the resolution:
Carolina Local Government
Debt Setoff Program
for Delinquent Accounts
with the Town of Belhaven
Whereas, NCGS Chapter 105A, Setoff Debt
Collection Act, authorizes the North Carolina Department
of Revenue to cooperate in identifying debtors who owe
money to local governments and who qualify for refunds
from the Department of Revenue; and
the law authorizes the setting off of certain debts owed
to local governments against tax refunds; and
the North Carolina Association of County Commissioners
and the North Carolina League of Municipalities have jointly
established a clearinghouse to submit debts on behalf
of the Town, as provided by law;
Therefore, Be It Resolved by the Town Council
of the Town of Belhaven that the Town will participate
in the debt setoff program and hereby designates Robin
Godsell, Finance Officer as the person to hold hearings
and conduct necessary proceedings.
Mayor and Town Manager are hereby authorized to execute
such documents and agreements as necessary to participate
in the debt setoff program.
by the Town Council on the 7th day of October, 2002.
Hodges made the motion to adopt the resolution. Councilwoman
Heath seconded the motion which carried unanimously, 4
Manager Johnson stated that the fee for this collection
service would also be paid by the debtor.
Hyde County Emergency Medical Services (EMS) -
Mutual Aid Agreement
Mayor Boyette stated that Hyde County (EMS) was seeking
mutual aid agreements from agencies in Counties adjacent
to Hyde County. Mayor Boyette stated that the agreement
basically asked for help should Hyde County EMS have any
type of emergency which would be beyond their scope of
service. Councilman Hodges authorized the Mayor and Fire
Chief to execute the Mutual Aid Agreement with Hyde County
on behalf of the Town and that the Town Manager reword
the document. Councilwoman Heath seconded the motion which
carried unanimously, 4 to 0.
Board Appointment - Regular Member
Mayor Boyette stated that the Council had tabled the Planning
Board Appointment for a regular member at the last Council
meeting, in order to receive information of interested
citizens. Mayor Boyette stressed the need for a dedicated
individual as this board would be meeting frequently due
to the Waterfront Study, etc. Councilman Hodges stated
that Ms. Del Stutzman, who is currently an alternate member,
Mr. Windell McCloud, Mr. Marion Dilday and Mr. Skeet Ross
had all expressed an interest in serving on this board.
Councilman Baker stated that Councilman Ebron, who was
absent, had asked him to submit Mr. Windell McCloud for
appointment. Councilman Baker made the motion to appoint
Mr. Windell McCloud as a regular member to fill the expired
term of Mr. John Jones which expires March 2003. Councilman
Hodges seconded the motion which carried unanimously,
4 to 0.
Mayor Boyette announced that the Beaufort County Economic
Development Commission will hold their Waterfront Study
meeting on Monday, October 14, 7 P.M. at the Civic Center,
these meetings will be held the 2nd Monday of each month,
7 P.M. at the Civic Center; Mayor Boyette encouraged citizen
Wilkerson questioned the speed in which the mosquito truck
travels while spraying herbicide. Town Manager Johnson
stated that the truck should travel about ten miles per
Manager Johnson stated that he and Councilman Ebron had
attended the Outlying Landing Fields (OLF) meeting for
elected officials in Washington last month. Town Manager
Johnson stated that the Town Council had taken no official
action or stand on this proposal and suggested that the
Council wait. Mayor Boyette said that he personally had
supported the military in their efforts to have the OLF
and had asked the opponents of this issue to be more civil
in making their opinions known.
Water Plant and Water System Improvements Project - still
on schedule with new water lines being laid on 264 By-Pass;
encouraged Council to tour the new Water Plant Site.
Elevation Project still ongoing with completion anticipated
in March 2003 with an estimated 250-251 homes being elevated;
30 - 31 homes have been demolished and had replacement
housing through the Crisis Housing Assistance. There was
some discussion concerning the benefits of the elevation
program and the improved aesthetics of the neighborhoods.
Manager Johnson stated that there may be additional grant
funds in the future for elevation but no official notification
at this time.
Mrs. Jane Dilday, resident Water Street asked about the
status of the curb and guttering on West Main Street (264
Business). Town Manager Johnson stated that the NC Department
of Transportation was responsible for that improvement
and they had fired their contractor due to unsatisfactory
work and they were in the process of rebidding, etc.
Mrs. Dilday encouraged all to participate in the Hot Air
Balloon Festival the weekend of October 18-20 being sponsored
by the Friends of JAW.
Del Stutzman stated that the Christmas Committee had met
and great plans were underway for the celebration on Saturday,
December 14, 2002.
There being no further business, Councilman Hodges made
the motion to adjourn. Councilwoman Heath seconded the
motion which carried unanimously. The meeting adjourned
at 8:40 P.M.