Town Council of the Town of Belhaven met in regular session
and public hearing on Monday, July 7, 2003 at 7:30 P.M.
in the Council Chambers at Town Hall. Dr. Charles O. Boyette,
Mayor called the meeting to order with the following Council
members present: Albert Baker, George R. Ebron, Jr., Mayor
Pro- Tem; Cynthia M. Heath, James B. Hodges and Linda
E. Wilkerson. Town Manager Tim M. Johnson, Town Attorney
Keith B. Mason and Town Clerk Marie J. Adams
Hearing. Fiscal Year 2002 Community Development Block
Grant - Community Revitalization (CDBG-CR) Program Amendment
Mayor Boyette called the public hearing to order and stated
that the purpose of the public hearing was to receive
input from the .general public concerning a program amendment
to the CDBG . Grant. Mayor Boyette explained that this
amendment would transfer five homes from rehabilitation
to replacement due to their condition. Mayor Boyette also
explained that $20,000 would be utilized for water line
improvements. Mayor Boyette introduced Mr. Alan Crawford,
Program Administrator who stated that from the time the
initial assessment is made on the homes and the actual
time for work to begin is about 18 months and that during
this time it was . determined that the 5 homes should
be moved :from rehabilitation to replacement. Mr. Crawford
stated that the home owners had been made aware of this
proposal and had no opposition. Mayor Boyette asked for
any additional comments. There were none. Mayor Boyette
closed the public hearing at 7:38 P.M.
of Minutes - June 16,2003 Public Hearing and Regular Session
Mayor Boyette announced that, the minutes of the June
16, 2003 public hearing and regular session were open
for review and corrections. There being no corrections
to the minutes, Councilman Hodges made the motion to approve
the June 16, 2003 minutes. Councilman Ebron seconded the
motion which carried unanimously.
Year 2002 Community Development Block Grant - Community
Revitalization (CDBG- CR) Program Amendment
Mayor Boyette stated that the public hearing was held
earlier in the meeting concerning the).e amendment of
the Fiscal Year 2002 Community Development Block Grant.
Mayor Boyette stated that the amendment to this grant
consisted of 5 new homes instead of rehabilitating these
homes and $20,000 for water line improvements. There being
no further comments or questions, Councilman Hodges made
the. motion approving the program amendment to the Fiscal
Year 2002 CDBG-CR Grant. Councilman Ebron seconded the
motion which carried unanimously.
Award for Fiscal Year 2002 Community Develop Block Grant
- Community Revitalization (CDBG-CR) Waterline Improvements
Mayor Boyette stated that the Town had received five bids
during a second bid opening because three bids were not
received the first bid session. Mayor Boyette stated that
the water improvements would be performed in the CDBG-CR
area of Harbinger, Pungo and California Streets. Mayor
Boyette read the following list of bids:
Brothers, Inc. $133,850.00
426 Landmark Drive
Wilmington, NC 28412
James L. Cayton Utilities, Inc $157,450.00
P. O. Box 3198
New Bern, NC 28564
Company, Inc. $168,360.00
P. O. Box 1904
Greenville, NC 27835
Sopar, Inc. $221,803.15
2421 N. Marine Blvd
Jacksonville, NC 28546
& Rivenbark, Inc. $341,740.00
P. O. Box 3425
Boyette stated that McCall Brothers, Inc. was the low
bid of$133,850 and that the bid package had been reviewed
by our consultants, Cavanaugh & Associates had proposed
the bid award to McCall Brothers, Inc. Councilman Hodges
made the motion awarding the contract to McCall Brothers,
Inc. in the amount of$133,850.00 and authorizing the execution
of all necessary documents. Councilman Baker seconded
the motion which carried unanimously.
District Hospital Foundation Request for 5th Annual Pirates
on the Pungo Sailboat Regatta and Arts Festival
Mayor Boyette stated that Pungo District Hospital Foundation
(PDHF) was holding their 5th Annual Sailboat Regatta and
Arts Festival and needed some assistance from the Town.
Mayor Boyette stated that Councilwoman Linda Wilkerson
was the director for this event, so therefore, she should
be excused from voting. Mayor Boyette stated that the
requests including the following: Set stage at the Wilkinson
Center; placement and use of trash barrels at the Wilkinson
Center and River Forest Manor; use of Wynn's Gut for the
Lucky Ducky Contest and Model Sailboat Races; hanging
banner promoting event over Main Street near the Wilkinson
Center; and requested that the United States Flags and
the Sailboat decorations be out during the event.
Councilman Ebron made the motion to excuse Councilwoman
Wilkerson from voting.
Hodges seconded the motion which carried unanimously.
Councilman Baker made the motion to assist the Foundation
with their requests as submitted. Councilman Hodges seconded
the motion which carried unanimously, 4 to 0.
Paving List for Fiscal Year 2003/04
Mayor Boyette stated that the proposed paving for FY 2003/04
was submitted along with a map of the paving. Mayor Boyette
commented on the clarity of the map and praised town staff
for expertise in making the maps. Town Manager Johnson
stated that the Inspector Marty Overholt had an interest
in the Geographic Information System the Town recently
purchased with grant monies. Mayor Boyette stated that
the paving concentrated on one general area would save
money due to the relocation of equipment. Town Manager
Johnson stated that the paving was in one area due to
water line improvements which had been performed in one
general areas of town. Mayor Boyette read the following
proposed street paving with estimated tonnage and costs.
Paving July 2003
Latham Street from Riverview to Cedar Street 595' x 18.4'
Cedar Street from Latham to Main Street 679' x 20.1' 94.78
Riverview Street from Main to Pantego Street 1,653' x
18.1' 415.54 tons
Radius 11.93 tons
* 2" of overlay is needed on Riverview
Street due to the
Water Street from Riverview to Magnolia Street 1,022'
x 20.7' 146.9 tons
Skin patch on Latham near Lamont Street 87' x 9.5' x 1/2" 2.87
Skin patch Allen Street near Main Street 20' x 35' 4.86
Beside Town Hall)
Overlay Total 768.9
Patching tons as of 5-28-03 20.7
rates $55.50 per ton for paving; $242 per ton for patching
Estimated rates for this year $60 per ton for paving;
$260" per ton for patching
$60.00 x 768.9 = $46,134
$260.00 x 20.7 =
Total Estimate for Project $51,516
should get reasonable prices on bids, due to the fact
that most of the paving is continuous, which reduces labor
and cost for relocating equipment.
Public Works Director
Boyette asked for a motion approving the streets proposed
for paving. Councilman Hodges made the motion to approve
the paving project list and authorize the Town to seek
bids on the project. Councilwoman Heath seconded the motion.
Councilman Baker stated that Pine Street was a very narrow
street and with two churches located on the street it
was hard for vehicular traffic to travel the street due
to cars parking on the shoulders. Town Manager Johnson
stated that churches should try to provide some off-street
parking for their congregation as there are some vacant
properties in that neighborhood and that the town would,
install driveway tile, following private purchase of the
tile. Councilwoman Heath stated that need for handicap
parking, etc. Town Manager Johnson stated that should
be provided by the churches.
Boyette called for a vote which carried unanimously.
additional discussion Mayor Boyette, with Council consensus,
asked for town personnel to review the narrow streets
and in that area Pine, Elm, etc. to find alternatives
for parking, etc.
of Resolution Concerning Bridge Closings
Mayor Boyette stated that the Department of Transportation
(DOT) had submitted in early 2000/2001 their Transportation
Improvement Plans (TIP)which included the replacement
of Bridge 64 Pungo Creek, Bridge 77 Pantego Creek and
Bridge 59 Jack Creek. Mayor Boyette stated that when Smith
Bridge Creek Bridge, also on NC Hwy 99, was replaced in
1999 the bridge was closed for six months, rerouting traffic
to Yeatesville Road, the town suffered. Mayor Boyette
elaborated stating that a major food business closed and
the already weak economy became weaker. .Mayor Boyette
explained that traffic detouring to Yeatesville found
it almost as close to go to Washington to shop. Mayor
Boyette stated that medical emergencies would also be
impeded in route to Pungo District Hospital and in some
cases the added time may make the difference in life or
death. Mayor Boyette encouraged the public to notify DOT
of the need not to close the bridge over Pungo Creek.
Mayor Boyette stated that the town was re-adopting resolution
originally adopted February 5, 2001, with added emphasis
on Belhaven's concerns of leaving the old bridge open
while constructing the new bridge. Mayor Boyette read
the following resolution:
DEPARTMENT OF TRANSPORTATION
BRIDGE REPLACEMENTS-NC IDGBW A Y 99
the North Carolina Department of Transportation (DOT)
in their 2000-2001 Transportation Improvement Program
(TIP) identifies three bridges on NC Highway 99 to be
replaced in Fiscal Year 2003, 2005 and 2007; and
these bridges are further identified as:
B-3809 Bridge 64 Pungo Creek
B-3611 Bridge 77 Pantego Creek
B-4417 Bridge 59 Jack Creek; and
Smith Creek Bridge on NC Highway 99 was closed for six-months
while said bridge was replaced in 1998; and
the closure of Smith Creek Bridge with no provisions of
an alternate bridge caused thousands of dollars and untold
man hours to be lost and contributed to the closure of
a main business in Belhaven.
IS HEREBY DECLARED a concern of all citizens and visitors
using NC Highway 99 for any reason (health, business,
touring and local travel) that a temporary bridge of some
type be provided by DOT during the replacement of the
above described bridges such that multiple potential and
real negative impacts on the NC Highway 99 service area
might be avoided. These concerns involve healthcare, fIre
and police protection and adverse economics for area citizens
THEREFORE BE IT RESOLVED, this the 7th day of July, 2003,
that Bridge 64 on NC Highway 99, Pungo Creek, not be closed
and that plans for bridge replacement be objective, based
on factual information and quality engineering, utilizing
the shortest bridge span, the least environmentally sensitive;
the most cost effective route,and the least negative human
Hodges made the motion to adopt the preceding resolution.
Councilwoman Heath seconded the motion which carried unanimously.
Mayor Boyette stated that the resolution and various-
letters from area emergency agencies and Pungo District
Hospital would be forwarded to DOT officials and Senator
Town Manager Johnson spoke briefly on the following: will
have a special closed session with the Council concerning
the Waterfront Development, in the near future; new water
plant on line within two weeks; 4th of July went real
well, excellent organization and heard nothing but positive
Hodges suggested that the Celebration's Committee be sent
a letter commending them on a job well done.
Councilman Baker suggested that the street department
be commended for a great job in cleaning up the trash
after the 4th activities.
Town Manager Johnson agreed that the Celebrations Committee
be sent a letter of thanks and stated that the Town employees
involved in the clean-up were paid and all employees would
be rewarded with a cook-out.
Beaufort Hyde News, Editor, Carole MacKay commented on
the Flyover by the US Marine Corps Pedro Helicopter during
Councilwoman Heath stated that the festivities should
be based on safety.
Mayor Boyette commented on the following: breakwater repair/rocked,
received a copy of a letter from Congressman which he
sent to the Army Corps of Engineers concerning replacing
the breakwater with rock;
Mayor Boyette and Councilman Ebron met with the volunteer
fire and rescue members to find their needs and to encourage
continued education in conjunction with the hospital for
Mayor Boyette reported that the rescue department needed
two pro-packs which would cost about $8,000 new or used
at an estimated $3,500, Fire and Rescue stated that the
future needs would be a new ambulance and fire truck.
Town Manager Johnson asked that the department send a
prioritized list of needs and stated that some items may
be purchased through a 50/50 grant.
Mayor Boyette recognized the following:
Ms. Mable Satterthwaite, resident of Palm Street who questioned
the status of the alternate list for elevation.
Town Manager Johnson stated that to his knowledge there
is no additional funding and asked Mr. Alan Crawford if
the County had any additional funds through the elevation
Mr. Crawford stated that there are some scattered site
monies and the Belhaven list would be reviewed but only
14 homes would be eligible for these funds.'
Lillie White spoke on behalf of Mrs. Dorothy Knox Bell,
resident of Pamlico Street, who Was in attendance. Mrs.
White read a list of items that Mrs. Bell wanted answered
concerning a modular home which had been moved in beside
her home on Pamlico Street and her concern that the home
was too large for the property. Mrs. White also stated
that Mrs. Bell was very disappointed with the way Town
Manager Johnson had talked with her when she met with
him and inspector Overholt with her concerns of the modular
and its location on the property beside her home.
There was much discussion concerning the resolve of the
location of the modular and Town Manager Johnson's responses
to Mrs. Bell.
The consensus of the Council was for Mrs. Bell to meet
with Town Manager Johnson, the Mayor and possibly a Council
member to get a better understanding of the location of
the modular and the responses of the Town Manager. Mrs.
Bell was to contact the Mayor to set this meeting.
Mr. Walt Allen stated that with the Waterfront Study being
a priority and a development issue for Belhaven that all
parties, citizens, administration needed to work together.
Mr. Allen praised Town Manager Johnson for the implementation
of the elevation grant.
There being no further business, Councilman Hodges made
the motion to adjourn. .
Councilwoman Heath seconded the motion which carried unanimously.
The meeting adjourned at 9:37 P.M.