Call
to Order/Invocation
The Town Council of the Town of
Belhaven met in regular session on Monday, August 16,
2004 at 7:30 P.M. in the Council Chambers at Town Hall.
Dr. Charles O. Boyette, Mayor, called the meeting to order
with the following Council members present: Albert Baker,
George R. Ebron, Jr., Mayor-Pro Tem; Cynthia M. Heath,
James B. Hodges and Linda E. Wilkerson. Town Manager Tim
M. Johnson, Town Attorney Keith B. Mason and Town Clerk
Marie J. Adams were also present. Mayor Boyette gave the
invocation.
Mayor Boyette recognized and welcomed Boy Scout Ryan Riddick
who was present working on his Citizenship Badge.
Approval
of Minutes – July 19, 2004 Public Hearing/Regular
Session
Mayor Boyette announced that the
minutes of the July 19, 2004 Public Hearing/Regular Session
were open for review and adoption. There being no corrections
to the minutes, Councilman Hodges made a motion to approve.
Councilwoman Heath seconded the motion which carried unanimously.
Surplus
Property – 1991 Ford Ambulance
Mayor Boyette stated that the Town
needed to declare surplus a 1991 Ford Ambulance which
had served the Town well with 41,635 miles on the odometer.
Mayor Boyette stated that even thought he mileage was
low it was not true representation of the use of the motor
due to the vehicle staying idle during emergency calls,
etc. Mayor Boyette stated that the Town had received interest
in the purchase of the vehicle but first, the vehicle
needed to be declared surplus according to General Statutes
160A-266 and could be sold under private negotiation because
the value of the vehicle is under $30,000.
Councilman Baker made the motion that the 1991 Ford Ambulance,
VIN# 1FDKE30M7MHA66529 be declared surplus and be offered
for sale in accordance with General Statutes 160A-267;
and that the Town Manager be authorized to dispose of
said surplus vehicle through private sale at a price no
lower than $8,000. Councilman Hodges seconded the motion
which carried unanimously.
2004
Paving Plan Approval
Mayor Boyette announced that Public Works Director, Mr.
Carroll Hearring had presented a proposal for the Powell
Bill Street Paving expenditures. Mayor Boyette stated
that the streets proposed to be paved this year were:
Water Street from Haslin to Magnolia Street and Allen
Street from Main to Water Street. Mayor Boyette stated
that this was paving was an estimated 466 tons with patching
estimated at 280 tons for a total estimate of $41,484.
Councilman Hodges suggested that the street in front of
the Sea Safari business be postponed due to the forthcoming
demolition of the building. Following some discussion
concerning construction of the same property the Council’s
consensus that the Town Manager could use his discretion
as to the best time for paving the street. Councilman
Hodges made to accept the Public Works Director Carroll
Hearring’s priorities for paving and authorize the
Town to seek formal bids. Councilwoman Wilkerson seconded
the motion which carried unanimously.
Community
Development Block Grant (CDBG) – Citizen Participation
Plan
Mayor
Boyette stated that the Council needed to adopt an updated
Citizen Participation Plan which applies to all CDBG Grants.
Mayor Boyette stated that in order to stay current with
the Division of Community Assistance Guidelines that this
type of plan should be adopted every three to four years.
Councilman Baker made the motion to adopt the following
Citizen Participation Plan. Councilman Ebron seconded
the motion which carried unanimously.
Community
Development Block Grant – Capacity Building (CDBG-CB)
Project Ordinance Amendment
Mayor
Boyette stated that the Town serves as the pass-through
for Community Developers of Beaufort-Hyde as recommended
by the State. Mayor Boyette stated that the grant remained
at $75,000 but $4,000 was being moved from planning to
administration. Mayor Boyette clarified that the amendment
was for record keeping purposes and reflected no change
in the overall project goals. Councilman Hodges made the
motion to adopt the following project amendment. Councilwoman
Heath seconded the motion which carried unanimously.
Sewer
Extension Request from Turnpike Properties, Inc.
Mayor
Boyette recognized and introduced Mr. William Hollan,
Jr. the president of Turnpike Properties, Inc. who was
present requesting the Town Council to consider an allocation
of sewer flow for a proposed sub-division between Winsteadville
and Pamlico Beach.
Mr.
Hollan stated that he had been in the development business
for more than 30 years in the Winston-Salem area and the
Outer Banks with developments such as Sanderling and Pine
Island. Mr. Hollan introduced Mr. Alan Ives with the company
also. Mr. Hollan stated that he was using Cavanaugh as
his Engineers and that they were the town’s engineers
also, which would make communication and information retrieval
much easier. Mr. Hollan stated that Turnpike Properties,
Inc. (TPI) was interested in purchasing about 800 acres
with a start of about 200 lots with the possibility of
adding another 100 lots.
Mr. Hollan explained that the fees paid the town could
be utilized to address the inflow and infiltration problem
and if corrected would create the capacity which would
be required for the subdivision.
Town
Manager Johnson stated that should the town provide sewer
for this subdivision it would extend the sewer main line
for approximately 12 miles and the developer would have
several pumping stations to maintain the flow and after
construction lines and pumps would be turned over to the
town which would increase the town’s capital by
$200,000 or more. This subdivision would probably use
about 10% of the town’s capacity and would cost
about $1 million to construct the sewer.
Mayor
Boyette asked for a timeline on the proposed subdivision.
Mr. Hollan stated that he did not need an answer from
the Council tonight but the option to purchase the property
hinged on whether or not the town would be willing to
furnish sewer. Mr. Hollan asked that the review the issue
or inform him of their disinterest. The consensus of the
Council was to review the sewer proposal.
Mayor
Boyette recognized Mr. Bob Holz who stated that the Council
consider the sewer needs of the town with the waterfront
development and development proposed on Old County Road.
Celebration
Committee Appointments
Mayor
Boyette stated that the Town had two appointments for
the Celebration Committee and that the term for Mrs. Pat
Holz and Mr. Richard Montgomery had both expired. Mayor
Boyette stated that they could be re-appointed or replaced.
Councilman Hodges made the motion to re-appoint Mrs. Holz
and Mr. Montgomery to a term ending January 2006. Councilwoman
Wilkerson seconded the motion which carried unanimously.
Budget
Amendment #1 2004/2005
Mayor
Boyette stated that Budget Amendment #1 was needed to
show revenue for a cable franchise application fee and
the subsequent expenditures authorization. Councilman
Hodges made the motion to increase revenue account 10-337-002
(Cable Franchise Application Fee) from $0 to $7,500 and
increase expenditure account 10-420-027 Cable Franchise
Expenses from $0 to $7,500. Councilwoman Wilkerson seconded
the motion which carried unanimously.
Budget
Amendment #2 2004/2005
Mayor
Boyette stated that Budget Amendment #2 was needed to
reflect the town’s match for the concentrated needs
grant (which was not expended by June 30, 2004 so the
funds have to be re-appropriated). Councilwoman Heath
made the motion to increase revenue account 10-399-000
Fund Balance Appropriated from $213,639 to $253,639 and
increase expenditure account 10-690-0064 transfer to CDBG-CN
from $0 to $40,000. Councilman Hodges seconded the motion
which carried unanimously.
Town
Manager’s Report
Town
Manager Johnson reported briefly on the following: the
Town did well from the storm (former Hurricane Charley,
which was a tropical storm by the time it hit the NC Coast),
no problems with tide and one outage at a residence for
about 30 minutes – very fortunate and that the cost
to prepare was an estimated $800.00.
Northside
High School, (Parent Teacher Meeting) want to use the
Multi-Purpose Building on September 13, from 6:30 PM to
8:30 PM for local meetings – Councilwoman Heath
made the motion for Northside High School to use the Multi-Purpose
Building, free of charge on September 13, 2004 from 6:30
– 8:30 P.M. for Parent/Teacher Meeting. Councilwoman
Wilkerson seconded the motion which carried unanimously.
Labor
Day Holiday – Council Meeting
Councilman Hodges made the
motion to cancel the September 6, 2004
Council Meeting due to the Labor Day Holiday and if a
meeting was needed to reschedule. Councilman Ebron seconded
the motion which carried unanimously.
March
1, 2005
The Town will receive an increase in electric rates for
a little over 1% and that the town’s intention is
to study to see if the increase can be absorbed and not
passed on to the utility customers.
Public
Comments
Mayor Boyette recognized members of the public who spoke
briefly on the following concerns:
Ms.
Carole MacKay questioned the intention of another cable
franchise application. Town Manager Johnson stated that
he had been informed that one of the principles from the
first application (Clear Water Communications) had expressed
an interest to make another franchise application but
to date had not done so.
Mr.
Walt Allen questioned the number of substandard mobile
homes as his concern was the damage that could have been
seen in Belhaven should Hurricane Charley had hit here
as a Category 4 as it did in Florida. Mr. Allen also asked
if these homes could be identified. Town Manager Johnson
stated that was an estimated fifteen substandard mobile
homes and that if evacuation is necessary then it would
be publicized that anyone living in a low lying area or
not a substantial structure should evacuate and that yes,
the town did know the addresses of these homes.
Mrs.
Ellen Allen, resident of the Corner of Water and Edward
Streets complained of the poor drainage due to the new
sidewalk which is elevated. Mrs. Allen asked that some
type of drainage be implemented.
Mr.
Bob Holz, resident of Water Street, asked that the Town
Administration, impress upon the developers of the Sea
Safari property (Dixon & Hoyle) that Site Plans were
needed for review by Town Administration and the Planning
Board, if necessary. Town Manager Johnson stated that
no public funds would be expended on the demolition until
the work is performed and then it would be in the form
of a reimbursement.
Mr.
Jules Purvis stated that no public funds should be spent
before the site plan is reviewed. Town Manager Johnson
reiterated that public funds would not be reimbursed to
the developer for the demolition until the site plan is
approved.
Adjournment
There being no further business, Councilman Hodges made
the motion to adjourn. Councilwoman Wilkerson seconded
the motion which carried unanimously. The meeting adjourned
at 8:40 P.M.
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