The Town Council of the Town of Belhaven met in regular
session on Monday, April 18, 2005 at 7:30 P.M. in the
Council Chambers at Town Hall. Dr. Charles O. Boyette,
Mayor called the meeting to order with the following Council
members present: Walt Allen, Albert Baker, Cynthia M.
Heath, James B. Hodges and Linda E. Wilkerson were present.
Councilman/Mayor Pro-Tem George R. Ebron, Jr. was not
present at the meeting. Town Manager Tim M. Johnson, Town
Attorney Keith B. Mason and Town Clerk Marie J. Adams
were also present. Mayor Boyette gave the invocation.
Hearing #1 on CDBG-ED Application
Mayor Boyette introduced the public hearing for the Community
Development Block Grant – Economic Development (CDBG-ED)
application for the purpose of extending water and sewer
into the extra-territorial jurisdiction on 264 Business.
The purpose of the extension of the water and sewer infrastructure
would be to provide services for the proposed Panelized
Housing business. Mayor Boyette introduced Mr. Kevin Burch,
Engineer for the project. Mr. Burch stated that the amount
of the grant application was $265,000 for extension of
to Order – CDBG-ED Public Hearing
Mayor Boyette called the public hearing for the CDBG-ED
grant application to order at 7:32 P.M. Mayor Boyette
recognized Mr. Jules Purvis of 371 Lamont Street. Mr.
Purvis questioned would there be any electric infrastructure
improvements. Town Manager Johnson stated that the overall
system could take the electric load but a transformer
bank would have to be built. Mr. Purvis also questioned
whether any expense would be the town’s responsibility
should the panelized housing grant not be awarded. Mr.
Burch explained that the CDBG-ED grant has to be a pass
through grant through a unit of local government.
Bob Holz, resident of 443 E. Water Street asked if the
additional vehicular traffic had been considered with
the additional employment proposed on 264 Business. Mayor
Boyette stated that the vehicular traffic should not be
being no further comments, Mayor Boyette declared the
public hearing closed at 7:40 P.M.
Hearing – Emergency Service Center – Funding
Provided by USDA-RD
Mayor Boyette introduced the public hearing for the United
States Department of Agriculture-Rural Development (USDA-RD)
Emergency Services Center application for funding. Mayor
Boyette stated that the Police Department and Fire and
EMS facilities were in need of replacement. Mayor Boyette
elaborated that the Police Department offices had been
flooded many times and were in dire need of another facility.
Mayor Boyette explained that the Fire and EMS building
was not adequate for the department. Mayor Boyette stated
that Mr. Wayne “Doug” Causey with USDA-RD
was present to answer any questions concerning the town’s
application for funding. Mayor Boyette stated that the
town was applying for a $300,000 grant and the balance
($1.5 million) of the cost for the Emergency Services
Center as a loan.
to Order – Public Hearing USDA-RD Emergency Services
Mayor Boyette called the public hearing for the USDA-RD
Emergency Services Center to order at 7:42 P.M. Mayor
Boyette recognized Mr. Bob Holz, resident of 443 E. Water
Street, suggested that needed the developers of the waterfront
be approached for any assistance. Town Manager Johnson
stated that after the building is completed it would need
to be furnished and that assistance in furnishing and
equipment would be encouraged. Mayor Boyette stated that
this same subject was addressed at one of the Beaufort
County Committee of 100 meetings. Mr. Bob Holz also suggested
that Homeland Security be contacted for funds. Mr. Jesse
Taylor, resident of 655 E. Water Street and Secretary/Treasurer
of the Belhaven Volunteer Fire Department, stated that
Homeland Security funds/grants had been reviewed but really
do not apply to areas this small as they serve the metropolitan
areas. Town Manager Johnson stated that should any other
funds be applied for and received then the funding through
USDA-RD would be reduced by whatever amount that other
federal agencies submitted. There being no further comments,
Mayor Boyette adjourned the public hearing at 7:40 P.M.
of Minutes – Regular and Closed Session –
March 21, 2005
Mayor Boyette announced that the minutes of the regular
and closed session of the Belhaven Town Council for March
21, 2005 were open for review and approval. There being
no corrections to the minutes, Councilman Baker made the
motion to approve the minutes as written. Councilwoman
Heath seconded the motion which carried unanimously, 4
“Danny” Gray Adams, Sr. – Retirement
Recognition 34.5 Years
Mayor Boyette stated that the Mayor and Town Council wanted
to recognize a special employee and volunteer of the community
for 34 ½ years. Mayor Boyette stated that Danny
began his ranks as an employee in the water and sewer
department and was later named the Superintendent of Water
and Sewer and that over the years he had worked in every
facet of the public works department at one time or another,
as he was always willing to assist his co-worker. Mayor
Boyette also stated that Danny has served many years on
the Belhaven Volunteer Fire and Rescue. Mr. Jesse Taylor,
Secretary-Treasurer for the Volunteer Fire and EMS stated
that before pagers came into existence that Danny and
his wife Brenda, dispatched calls from their home on CB
Channel 9. Mayor Boyette asked Mr. Danny Adams to come
forward as he read his retirement plaque.
Plaque on File
Mr. Adams thanked the Manager, Mayor and Council for working
with him during his employment. Town Manager Johnson stated
that Danny may be called back in from time to time as
his expertise would be valuable. Mr. Walt Allen, jokingly
stated that the town would have to call Danny back in
to work, as he had buried all those water and sewer lines
and nobody knew their location.
Hearing (the second) Date for CDBG-ED – May 2, 2005
Mayor Boyette stated that the Council needed to set a
date for the second of two required public hearings for
the town’s application of the Community Development
Block Grant – Economic Development (CDBG-ED) for
the infrastructure extension for the proposed panelized
housing project. Councilman Hodges made the motion to
set the 2nd of two required public hearings for the CDBG-ED
grant application of $265,000 for May 2, 2005 at 7:30
P.M. Councilman Baker seconded the motion which carried
unanimously, 4 to 0.
Services Center Resolution with USDA-RD
Mayor Boyette stated that before the Council made the
necessary motion to proceed with grant and loan applications
with USDA-RD for the Emergency Service Center, he wanted
to inform the public as to the impact that USDA has had
on the Belhaven Community. Mayor Boyette summarized the
projects either funded or granted by USDA as the $3.4
million dollar reverse osmosis water plant; Totsland Daycare,
Wilkinson Center and Pungo District Hospital renovations.
Mayor Boyette praised what USDA has done to enhance our
community and quality of life.
Boyette then recognized Mr. Doug Causey with USDA-RD.
Mr. Causey stated that the town was applying for a $1.5
million loan and a $300,000 grant for the construction
of an Emergency Services Center to house the police department
and the fire and rescue department. Mr. Causey explained
that the repayment scheduled was not to exceed 30 years
and the loan resolution stated at 4.25% interest rate.
Boyette stated that in order to apply for funding (loan
and grant) that the Council needed to adopt the Letter
of Conditions and Resolution of Intent. Mayor Boyette
read the following Resolution of Intent. Councilman Hodges
made the motion to adopt the resolution of intent and
the Letter of Conditions. Councilwoman Heath seconded
the motion which carried unanimously. The motion carried
4 to 0.
– RD RESOLUTION OF INTENT
EMERGENCY SERVICES CENTER
IT RESOLVED: That the Town of Belhaven Town Council does
hereby accept the conditions set forth in the Letter of
Conditions dated April 18, 2005, and Form RD 1942-47,
Loan Resolution, dated April 18, 2005, and;
the Town of Belhaven Town Council approves as shown on
Form RD 442-7, Operating Budget, the proposed operating
budget for the loan; and
the Mayor and Town Clerk be authorized to execute all
forms necessary to obtain a loan from the USDA Rural Development
including, but no limited to the following forms:
Form RD 1942-46 Letter of Intent to Meet Conditions
Form RD 1942-47 Loan Resolution (Public Bodies)
Form RD 3570-3 Community Facilities Grant Agreement
Form RD 442-7 Operating Budget
Form RD 1940-1 Request for Obligation of Funds
Form RD 400-1 Equal Opportunity Agreement
Form RD 400-4 Assurance Agreement
Form RD 1910-11 Applicant Certification Federal Collection
Policies for Consumer or Commercial Debts
Form AD-1048 Certification concerning Debarment, etc.
Primary Covered Transactions
Form AD-1049 Certification Regarding Drug-Free Workplace
RD Instruction 1940-Q Certification for Contracts, Grants
the Town of Belhaven Town Council elects to have the interest
rate charged by Rural Development to be the lower of the
rate in effect at either the time of loan approval or
loan closing; and,
if the interest rate charged by Rural Development should
be changed between this date and the date of actual loan
approval, the Mayor and Town Clerk be authorized to execute
new forms reflecting the current interest rate and revised
payments as required by Rural Development; and,
this resolution become part of the official minutes of
the Town Council meeting held on April 18, 2004.
this 18th day of April, 2005.
Dr. Charles O. Boyette, Mayor
J. Adams, CMC
April 18, 2005
Wayne D. Causey, RDM
USDA Rural Development
403 Government Circle
Greenville, NC 27834
Town of Belhaven
letter is to serve as certification that the Town of Belhaven
meets the requirements of the following:
a. Compliance with special laws and regulations
b. State Pollution Control or Environmental Protection
c. Consistency with other developmental plans
d. Civil Rights Act of 1964
e. Title IX of the Education Amendment of 1972
f. Section 504 of the Rehabilitation Act for 1973
g. Age Discrimination Act of 1975
h. Compliance with OMB Circular A-133
any information is needed, please do not hesitate to contact
Charles O. Boyette, Mayor
Town of Belhaven
Station Information Presentation – Mr. Vann Latham
Mayor Boyette stated that Mr. Vann Latham a resident of
Greenville, Belhaven native who contacted him by letter
concerning the placement of a weather station in Belhaven.
Mayor Boyette asked Mr. Latham for his presentation. Mr.
Latham stated that he had researched information on equipment
to start a weather station and wanted assistance as to
how the information could be forwarded to the public.
Mr. Latham stated that he would fund the cost of the equipment.
Mr. Latham stated that he contacted Belhaven Cable concerning
publishing the weather station information on cable and
was told it would be too expensive. Mayor Boyette questioned
the number of man hours to operate the weather station.
Mr. Latham stated he did not know. Mayor Boyette recognized
Mr. Jesse Taylor, resident who is employed with the Department
of Transportation (DOT) – Ferries Division. Mr.
Taylor stated that DOT had a weather station at the Bayview
Ferry and that no man hours were needed for the operation
as it empties gauges and prints information automatically.
Mr. Holz questioned what information would the proposed
weather station provide that the local weather stations
could not. Mr. Latham stated that it would provide weather
information from where it was set up, right in Belhaven
and that he would like to see the station include tidal
Mayor and Council thanked Mr. Latham for his presentation
and stated that they would review his request.
Bill Street Paving Contract Award for 2005
Mayor Boyette stated that the town had held a bid opening
on March 23, 2005 at 2:00 P.M. for the Powell Bill Street
Paving Contract. Mayor Boyette stated that the following
bids were received:
Coastal Carolina Division of APAC $48,376
PO Box 399
Kinston, NC 28502
Greenville Paving $43,082
S. T. Wooten Corporation $39,933.80
PO Box 13097
New Bern, NC 28561-3097
Boyette asked for a motion. Councilman Baker made the
motion to award the paving contract to S. T. Wooten of
New Bern, NC for the estimated price of $39,933.80.
Councilwoman Heath seconded the motion which carried unanimously,
4 to 0.
Mayor Boyette stated that Ms. Alma Marie Whitaker, Vice-President
of Belhaven Alumni, had contacted the Town Council for
Town assistance for their annual alumni weekend (Mother’s
Day Weekend May 6-8, 2005). Mayor Boyette recognized Ms.
Whitaker. Ms. Whitaker asked that the Town allow the closing
of a portion of Railroad Street between Bay and Pantego
Streets, and that a portion of Pantego Street be between
King and Haslin Street be closed on Saturday, May 7 and
asked for use of some of the town property, including
Northside Park and land area adjacent the Multi-Purpose
Building. Town Manager Johnson stated that the Police
Department has patrolled the area last year and had closed
a portion of the street, the same as requested this year
and that little or no problems stemmed from the celebration.
Following some discussion,
Councilman Hodges made the motion to authorize the closing
of Railroad Street, between Bay and Pantego Street, and
a portion of Pantego Street between King and Haslin Street
on May 7, 2005 between the hours of 10 A.M. through 4
P.M.; and that the Alumni Club be allowed use of Town
property including Northside Park and the land surrounding
the Multi-Purpose Building for their festivities. Councilwoman
Wilkerson seconded the motion which carried unanimously,
4 to 0.
Rate Increase – Effective with June 2005 Bill
Mayor Boyette stated that the Town had received an increase
in power a little more than 1% in March, which the Town
absorbed. Mayor Boyette stated that the town was notified
of an additional increase effective May 1, 2005 of 5.1%
which raises the costs of purchased power by 6.1% in less
than three months. Town Manager Johnson explained that
the Town could not absorb the 5.1% increase and recommended
a 4.2% increase effective with the May billing which would
get to customers in their June 1, 2005 bill. Town Manager
Johnson explained that with this increase the town would
basically break-even within $100 with no additional excess
revenues coming to the Town. Town Manager Johnson explained
that with the rise in coal and fuel costs this increase
was not a surprise. Mr. Jesse Taylor, questioned if this
increase in electric rates with such a tight margin would
affect taxes. Town Manager Johnson stated no, that the
Town had adopted a rate stabilization policy to keep from
subsidizing different departments from the electric revenues.
Mr. Jules Purvis questioned if there would be any end
to get out of the electric purchasing contracts with ElectriCities.
Town Manager Johnson stated no, that the contract was
in effect until 2026.
some discussion, Councilman Hodges reluctantly made the
motion to increase the electric rates across the board
by 4.2% effective with the May billing cycle, which is
delivered to customers on June 1, 2005. Councilwoman Wilkerson
seconded the motion which carried unanimously, 4 to 0.
Heath stated that a consumer informational fair was imperative
with this rate increase and suggested that flyers, handouts,
etc. be available for customers. The remainder of the
Council members agreed.
Mayor Boyette informed the public that the $65,000 contingency
monies which the Council approved to loan CDBH at the
last Council meeting was not needed, so therefore there
was no transaction of funds. Mayor Boyette stated that
the Department of Transportation was three years behind
in proposed bridge repair/replacement; Mayor Boyette added
that the widening of 264 from Douglas Cross Roads to Belhaven
was unfunded and removed from the TIP listing.
Town Manager Johnson stated that he had a need to hold
closed session according to guidelines in GS 143,318.11(6).
Mayor Boyette recognized Mrs. Ellen Allen a resident of
519 E. Water Street. Mrs. Allen complained of the standing
of water in her yard since the street department laid
a new sidewalk. There was some discussion concerning the
complaint and Town Manager Johnson stated that he would
review the area of concern. Mrs. Allen also requested
that another drainage problem was at the Mrs. Lyndell
Wahab residence at 651 E. Water Street and asked for the
review of that area. The consensus of the Council was
for Town Manager Johnson to review these areas of concern
and bring back information at the next Council meeting.
Into Closed Session – GS 143.318.11(6)
There being no further comments from the public, Mayor
Boyette made the motion to convene in closed session.
Councilwoman Heath seconded the motion which carried unanimously.
The meeting convened into closed session at 9:17 P.M.
Into Regular Session
There being no further business for closed session, Councilman
Baker made the motion to reconvene into regular session,
Councilman Hodges seconded the motion which carried unanimously,
4 to 0. The meeting reconvened at 9:28 P.M.
of New Vehicle for the Manager’s Use
Mayor Boyette stated that the Council deliberated the
purchase of a new vehicle for the Manager’s use
or the implementation of a car allowance. Mayor Boyette
stated that the reason for this decision was that the
vehicle, which was for the town manager’s use, was
totaled while parked across from the Municipal Building.
Councilwoman Wilkerson made the motion for the Town Manager
to replace the totaled vehicle. Councilwoman Heath seconded
the motion which carried 3 to 1 with Councilman Baker
voting against the motion.
There being no further business, Councilwoman Wilkerson
made the motion to adjourn. Councilwoman Heath seconded
the motion which carried unanimously, 4 to 0. The meeting
adjourned at 9:28 P.M