Call to Order/Invocation
The Town Council of the Town of Belhaven met in regular
session on Monday, May 16, 2005 at 7:30 P.M. in the
Council Chambers at Town Hall. Dr. Charles O. Boyette
called the meeting to order with the following Council
members present: Albert Baker, Cynthia M. Heath, James
B. Hodges and Linda E. Wilkerson. Councilman George
R. Ebron, Jr., Mayor Pro-Tem, was not present at the
beginning of the meeting but arrived later. Town Manager
Tim M. Johnson, Town Attorney Keith B. Mason and Town
Clerk Marie J. Adams were also present.
Hearing – Community
Development Block Grant (CDBG) Supplemental Assistance
Mayor Boyette stated that the Town was applying for a
Community Development Block Grant (CDBG) Supplemental
Assistance Program (SAP) for those residents which received
damage in Hurricane Isabel. Councilman Ebron arrived
at this time, 7:35 P.M.
Mayor Boyette called the public hearing to order and
introduced Ms. Nicole Ahearn with Holland Consulting
Planners, Inc. who introduced the public hearing with
the following information. Ms. Ahearn stated that the
Town would be applying for a maximum grant of $600,000
for homeowners who received damage in Hurricane Isbell.
Ms. Ahearn stated that new housing would replace deteriorated
and damaged housing for those homeowners who were in
the low to moderate income range. The following citizens
were recognized: Mr. Bob Holz, resident of 443 E. Water
Street asked what was low to moderate income. Ms. Ahearn
explained that the income was based on the number of
persons in the household and their income level. Mr.
Holz then questioned if a fixed income of $80,000 per
year would qualify. Town Manager Johnson then stated
that in order to qualify for the program the income limit
for a 4 person family is around 80% of an annual income
of an estimated $22,000 to qualify for a replacement
home. Mrs. Ellen Allen, resident of 519 Water Street
questioned if any homes which had been elevated would
be repaired with these grant funds. Ms. Ahern stated
no, that this grant would be for homes which were severely
damaged during Hurricane Isabel.
There being no further questions, Mayor Boyette declared
the public hearing closed at 7:40 P.M.
of Minutes – Regular Session May 2, 2005
and Budget Workshop Session May 9, 2005
Mayor Boyette announced that the minutes of the May 2,
2005 Regular Session and the Budget Workshop Session
May 9, 2005 were open for review and adoption. There
being no corrections to the minutes, Councilman Hodges
made the motion to approve the May 2, 2005 Regular Session
and the May 9, 2005 Budget Workshop Session minutes.
Councilman Ebron seconded the motion which carried unanimously.
Mayor Boyette stated that the following “Special
Appropriation” groups have requested time on the
agenda to present their request for the Town’s
Fiscal Year 2005-2006 Budget. Mayor Boyette recognized
1) Belhaven Public Library (Beaufort-Hyde-Martin (BHM)
Regional Library – Mrs. Debbie Cayton spoke on
behalf of the library’s request of $6,300 which
reflects $300 more than appropriated by the Town in the
current fiscal year; Mrs. Cayton stated that the funding
would assist with the salary of a part-time clerk and
telephone; 2) Belhaven Community Chamber of Commerce,
Mr. Chris Rouse, Chamber President who requested $15,000
which reflects an increase of $10,000 more than appropriated
in the current fiscal year; Councilwoman Heath questioned
if other area towns were asked for monetary support;
Mr. Rouse stated that yes area towns and the county were
asked for appropriations to the Chamber; Mr. Rouse explained
that the Chamber’s request of $15,000 to the Town
would pay for a full-time executive director; 3) John
A. Wilkinson Center, Ms. Starlon Credle stated that the
Wilkinson Center had presented several arts programs
through the Beaufort County Arts Council, the Effie Rae
Arts Society and the Belhaven Library; Ms. Credle stated
that the Wilkinson Center was still struggling to make
ends meet and that their request for support was for
$10,000 which was funded at $6,084 in the current year
which is an increase of $3,916; 4) Museum, Mr. Butch
Harris stated that the Museum had over 2,000 visitors
and was requesting $3,000 which is the same amount funded
the current fiscal year.
Mr. Bob Holz questioned if some of the exhibits could
be preserved in glass cases or if the Museum could be
climate controlled. Mr. John Britt, a Museum Board member
stated that preservation had been investigated but that
one case would cost $8,000-$10,000. Mr. Britt also informed
the public that no federal grants could be sought because
the Museum was not handicap accessible.
Mayor Boyette and the Council thanked each for their
budget presentation. Mayor Boyette also thanked those
volunteers who made these organizations a viable part
of our community.
Budget Amendment #8
Mayor Boyette stated that a budget amendment was needed
to reflect revenue from a housing grant lien release
due to the house being sold prior to the lien expiration
date and stated that these funds would be used for
demolition of dilapidated houses. Mayor Boyette asked
for a motion. Councilman Baker made the motion to increase
revenue account 10-338-000 (Lien Releases-Grants) by
$6,417 from $0 to $6,417 and increase expenditure account
10-540-046 (Housing Demolitions) by $6,417. Councilwoman
Heath seconded the motion which carried unanimously.
Grade and Seed – Disputed Invoice
Mayor Boyette stated that the Council would hear from
Mr. Walt Allen of Allen Grade and Seed concerning a
disputed invoice with the town concerning the Town’s
use of Mr. Allen’s laser used to set elevations.
Mr. Allen stated that the topic of the use of his laser
came up after a Planning Board meeting (for which he
is a board member) with Mr. Marty Overholt, Code Enforcement
Officer and Clerk to the Planning Board Mr. Allen stated
there was no mention of cost. Mr. Allen stated that
invoices have been sent to the town since September
2004 - $5,000 for 100 houses surveyed at $50.00 per
Mr. Allen then stated that he and his wife (Ellen Allen)
Town Manager Johnson, Robin Godsell, Finance Director
and Code Enforcement Office Marty Overholt met earlier
this month to resolve the invoice issue. Town Manager
Johnson stated that he had called RENCO a rental company
concerning the rental of laser survey equipment and that
$152.00 for nineteen days of rental was offered to Allen
Grade and Seed. Mr. Allen stated that payment offer was
declined. Mr. Allen stated that the original bill was
for $5,000 but he reduced the bill to $2,500 at a cost
of $25.00 per house.
Boyette stated that he felt the fee of $75.00 per house
be for the use of the equipment and the
professional to perform the service. Mayor Boyette referenced
a letter from Richard Maye, surveyor with Mayo & Associates,
PA which referenced checking with GEOLine Positioning
System who quoted $30 per day rent (2 day minimum), $120
weekly and $360 per month. Councilman Baker stated there
should be no legal grounds as there was no written or
Attorney Mason suggested that further discussion of
this issue should be in closed session. Mr. Allen stated
that whatever the Council decided in this matter that
the issue would then be considered final.
Community Development Block Grant-Supplemental Assistance
Mayor Boyette stated that the Town Council had held the
required Public Hearing earlier in the evening for the
Community Development Block Grant- Supplemental Assistance
Program (CDBG-SAP). Mayor Boyette stated that the Council
needed to decide whether or not to apply for the CDBG-SAP
Grant in the amount of $600,000 to purchase new replacement
homes for eligible citizens affected by Hurricane Isabel.
Councilman Hodges made the motion approving the submission
of the application and authorizing the Mayor and Town
Clerk to execute all necessary documents. Councilwoman
Heath seconded the motion which carried unanimously.
Mayor Boyette made the following comments: 1) Downtown
Area Revitalization Enhancement (DARE) – that
the council had committed up to $15,000 for the town’s
1/3 cost of this downtown plan;
2) Mayor Boyette suggested
that the relocation of the depot and caboose be considered,
as he felt a state of the art $1.8 million dollar emergency
services building should stand alone on the property – Mayor
Boyette suggested that the depot which houses the chamber
office be moved to the corner of Railroad and Pungo
Streets on the Civic Center property; Mr. Bob Holz
stated that he agreed that the depot and caboose should
be moved but suggested that the chamber then be housed
in the town hall taking the chamber off of Main Street
would be utilized by the public. Mr. Jules Purvis suggested
a public hearing be held to get input from the citizens
concerning the depot and caboose;
3) New Post Office
Dedication on May 31 at 2 P.M. – Congressman
Jones hopes to have the Post Office dedicated in Mr.
Floyd Lupton’s memory.
4) Latham Cemetery – stated
that he had contact Mr. David Moore and Representative
Williams concerning funds needed to clean up the cemetery
(as was stated at the last regular Council meeting);
5) Emergency Service Building is the town’s most
significant project that the town will have in progress;
6) reiterated that the caboose and depot should be
moved from the present location due to the building
of the $1.8 million dollar emergency services building;
Town Manager Johnson stated that the proposed building
is still in the planning stages and will be visited
many times by the Council before final approval.
Town Manager Johnson reported briefly on the following:
budget presented to the Council and available for public
review at the Municipal Building and the Belhaven Library
in the amount of $6,018,602.
Public Hearing for Fiscal Year 2005/2006 Budget
Town Manager Johnson stated that a public hearing would
be needed for the Fiscal Year 2005/2006 budget. Councilman
Baker made the motion to set the public hearing for
Monday, June 6, 2005 at 7:30 P.M. Councilwoman Wilkerson
seconded the motion which carried unanimously.
Session – GS
Town Manager Johnson stated that a Closed Session was
needed in order for the Council to discuss the Allen
Grade and Seed bill, which was discussed earlier in
the meeting, according to the guideline of GS 143-318.11(3).
Councilman Baker made the motion for the Council to
enter into Closed Session for the discussion of the
disputed invoice. Councilwoman Wilkerson seconded the
motion which carried unanimously. The meeting convened
into closed session at 8:32 P.M.
Reconvene Into Regular Session
Councilman Baker made the motion to reconvene into regular
session. Councilwoman Heath seconded the motion which
carried unanimously. The meeting reconvened t 8:50
Grade and Seed – Disputed Invoice – Payment
Councilman Baker made the motion to pay Allen Grade and
Seed $360 as payment in full for the disputed bill of
$2,500 for the use of the laser surveying equipment.
Councilwoman Heath seconded the motion.
Ebron stated that he appreciated Mr. Allen’s
cooperation in this matter.
The motion carried unanimously, 5 to 0.
There being no further business, Councilwoman Heath made
the motion to adjourn. Councilwoman Wilkerson seconded
the motion which carried unanimously. The meeting adjourned
at 8:52 P.M.